From 9b2eaf10e3b07287e60ca1cfb631fec9f280db4d Mon Sep 17 00:00:00 2001 From: Stephanie May <3074691+mizmay@users.noreply.github.com> Date: Fri, 10 Jul 2026 09:57:47 -0700 Subject: [PATCH 1/3] Add meeting notes for July 9th, 2026 --- notes/_posts/2026-07-09-notes.md | 75 ++++++++++++++++++++++++++++++++ 1 file changed, 75 insertions(+) create mode 100644 notes/_posts/2026-07-09-notes.md diff --git a/notes/_posts/2026-07-09-notes.md b/notes/_posts/2026-07-09-notes.md new file mode 100644 index 0000000..28f8ff2 --- /dev/null +++ b/notes/_posts/2026-07-09-notes.md @@ -0,0 +1,75 @@ +--- +layout: notes +attendees: 'Ethan Espie, Nat Henry, Stephen Mangum, Stephanie May, Karsten Vennemann, Jude Restis' +location: 'Seattle Climate Innovation Hub, 1215 4th Ave 15th Floor, Seattle WA 98101' +time: 5:00 pm +--- + +## Meeting agenda + +1. Zulip vs Discord vs Slack +2. Fall meetings +3. Stephen in Fall +4. Board +5. Website +6. Spring Fling +7. Action items + + +## 1. Zulip vs Discord vs Slack + +17 responses to the survey; 15% in favor of migrating, 15% in favor of sticking with Slack, the rest with no strong opinion regarding Zulip, Discord, or other Slack alternatives; no clear winner emerged, so we recommend staying with Slack. + +Motion passed unanimously to establish a private board-only Google group. There was additional conversation about which discussions are best suited for email rather than Slack; for example, Slack conversations cannot be exported. The current Google group remains open to all. + + +## 2. Fall meetings + +We still have Bloedel Hall reserved through winter quarter. Beyond that we need a new location. Consensus is we prefer a location on the UW Campus, but we need a UW affiliate to book the room. + +We also discussed cross-posting information from the website to the Meetup page. + +Unanimously approved: create a workflow for updating monthly meeting agendas. + +## 3. Presidential succession + +Stephen (VP) will take over as acting president for several months in the fall while Nat is out on leave. + +## 4. Board + +The next board elections are in January; the president position will be up for election. + +## 5. Website + +The website has a lot of technical debt, with an aging codebase and deprecated features. + +Stephanie is planning a website refresh. The refreshed site structure will present a slimmed-down version of the following information: + +1. Community (entry/participation) +2. Events (flings): this should be preserved +3. Projects (website, BBoxFinder) +4. Governance/org details +5. Historical record + +Possible options for rewriting the website include: + +- Stick with Jekyll +- Eleventy: everything written in markdown +- Hugo +- Astro + +Consensus is to move forward with **Eleventy** provided it can support key features like an embedded locator map. It will be the easiest for member volunteers to edit. + +Historical website content will be archived. + +## 6. Spring Fling + +The Spring Fling will likely happen in March; Ethan will assist with initial planning. Next steps will be to follow up with current UW students to help find a location. + +## 7. Action items + +- **All** should reach out to UW affiliates willing to book a room in their department +- **Stephen** will take over as acting president in September and October while Nat is out on leave +- **Ethan** will Follow up with current UW students to help find a location for the Spring Fling +- **Stephanie** will stand up a prototype and post a plan for the new website +- **Ethan** will assist with initial planning for the Spring Fling From 9d4a155fbabbd86970e3a1a7822fd50042558374 Mon Sep 17 00:00:00 2001 From: Stephanie May <3074691+mizmay@users.noreply.github.com> Date: Fri, 10 Jul 2026 10:03:03 -0700 Subject: [PATCH 2/3] Add Reily to attendees list --- notes/_posts/2026-07-09-notes.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/notes/_posts/2026-07-09-notes.md b/notes/_posts/2026-07-09-notes.md index 28f8ff2..d65b097 100644 --- a/notes/_posts/2026-07-09-notes.md +++ b/notes/_posts/2026-07-09-notes.md @@ -1,6 +1,6 @@ --- layout: notes -attendees: 'Ethan Espie, Nat Henry, Stephen Mangum, Stephanie May, Karsten Vennemann, Jude Restis' +attendees: 'Ethan Espie, Nat Henry, Stephen Mangum, Stephanie May, Karsten Vennemann, Reily Love, Jude Restis' location: 'Seattle Climate Innovation Hub, 1215 4th Ave 15th Floor, Seattle WA 98101' time: 5:00 pm --- From eccdea1de40319ff2b3d34b67b72164446bc8345 Mon Sep 17 00:00:00 2001 From: Stephanie May <3074691+mizmay@users.noreply.github.com> Date: Fri, 10 Jul 2026 10:24:44 -0700 Subject: [PATCH 3/3] Update board election notes and action items Update per @ethanespie's corrections --- notes/_posts/2026-07-09-notes.md | 5 ++--- 1 file changed, 2 insertions(+), 3 deletions(-) diff --git a/notes/_posts/2026-07-09-notes.md b/notes/_posts/2026-07-09-notes.md index d65b097..585ded5 100644 --- a/notes/_posts/2026-07-09-notes.md +++ b/notes/_posts/2026-07-09-notes.md @@ -37,7 +37,7 @@ Stephen (VP) will take over as acting president for several months in the fall w ## 4. Board -The next board elections are in January; the president position will be up for election. +The next board elections are in January; the president position will be up for election. We discussed that we should encourage others to consider running for board in January, and especially women/minorities. ## 5. Website @@ -68,8 +68,7 @@ The Spring Fling will likely happen in March; Ethan will assist with initial pla ## 7. Action items -- **All** should reach out to UW affiliates willing to book a room in their department +- **All** should reach out to UW affiliates willing to book a room in their department for our regular meetings AND/OR a suitable space for the Spring Fling - **Stephen** will take over as acting president in September and October while Nat is out on leave -- **Ethan** will Follow up with current UW students to help find a location for the Spring Fling - **Stephanie** will stand up a prototype and post a plan for the new website - **Ethan** will assist with initial planning for the Spring Fling