Document Management System (#508, #509, #510, #511, #512)

[celticr]

Combined Implementation Task

This issue combines 5 related document management features into one implementation task for efficiency.

Features to Implement

1. Notes functionality (was Implement Notes functionality #508)

   • "Add note" option in modal
   • Title field (optional), "What happened?" text area (required)
   • Notes displayed in document list with note icon
   • Edit and delete capability

2. Incident metadata fields (was Add incident metadata fields (date, time, witnesses, location) #509)

   • "When did this happen?" - Date picker
   • "Time (optional)" - Time picker
   • "People/witnesses" - Text field
   • "Where" - Location text field
   • All in expandable "Add details" section

3. Tagging system (was Implement tagging system for files and notes #510)

   • "Tags (comma separated)" input
   • Tags displayed as chips on cards

4. Document filtering (was Implement document filtering (All/Files/Notes) #511)

   • Filter toggle: All | Files | Notes
   • Count shown for each option

5. Sort options (was Implement sort options (Newest/Oldest) and incident date filter #512)

   • Sort by: Newest | Oldest
   • "Has incident date" checkbox filter

Design Reference

See /client/src/new-ux-ui-images/Screenshot 2026-01-10 at 17.44.04.png through 17.46.10.png

Acceptance Criteria

• Notes CRUD working
• Metadata fields on upload/note forms
• Tags input and display
• Filter toggles functional
• Sort options working

Closes #508, #509, #510, #511, #512