-
Project type *
-
- — Select —
-
- >
-
-
+
+
+ Project type *
+
+ — Select —
+
+ >
+
+
+
+
+ Project stage *
+
+ — Select —
+
+ >
+
+
+
-
-
Repository / project link optional
-
+
+
+ Project size *
+
+ — Select —
+
+ >
+
+
+
+
+ Timeline *
+
+ — Select —
+
+ >
+
+
+
+
+
+
+ Budget comfort *
+
+ — Select —
+
+ >
+
+
+
+
+ Repository / project link
+
- Description *
+ Project description *
+
This form starts the process. We review your request and may respond with questions, a rough estimate, a proposal, or a project agreement depending on the size and type of work.
-
Submit Estimate Request
+
Submit Project Request
@@ -340,31 +389,5 @@
-
diff --git a/includes/email.php b/includes/email.php
index 5a4f829..3eab597 100644
--- a/includes/email.php
+++ b/includes/email.php
@@ -19,3 +19,27 @@ function send_email($to, $subject, $body) {
return @mail($to, (string)$subject, (string)$body, $headers);
}
+
+function send_project_proposal_email($to, $name, $requestId, $link) {
+ $subject = 'Runlevel Systems Proposal - ' . $requestId;
+ $body = "Hello {$name},\n\n"
+ . "Your proposal is ready for review.\n\n"
+ . "Request ID:\n{$requestId}\n\n"
+ . "Please review the linked document:\n{$link}\n\n"
+ . "Runlevel Systems\n"
+ . "DESIGN • DEBUG • DEPLOY\n\n"
+ . "TODO: Add PDF attachment generation later.\n";
+ return send_email($to, $subject, $body);
+}
+
+function send_project_agreement_email($to, $name, $requestId, $link) {
+ $subject = 'Runlevel Systems Project Agreement - ' . $requestId;
+ $body = "Hello {$name},\n\n"
+ . "Your project agreement is ready for review.\n\n"
+ . "Request ID:\n{$requestId}\n\n"
+ . "Please review the linked document:\n{$link}\n\n"
+ . "Runlevel Systems\n"
+ . "DESIGN • DEBUG • DEPLOY\n\n"
+ . "TODO: Add PDF attachment generation later.\n";
+ return send_email($to, $subject, $body);
+}
diff --git a/includes/portal-helpers.php b/includes/portal-helpers.php
index e4e1ba5..3fab90d 100644
--- a/includes/portal-helpers.php
+++ b/includes/portal-helpers.php
@@ -45,11 +45,13 @@ function portalGenerateTemporaryPassword($length = 12) {
return $out;
}
-function portalGenerateUniqueEstimateId() {
- $requests = portalLoadEstimateRequests();
+function portalGenerateUniqueRequestId() {
+ $requests = portalLoadProjectRequests();
$existing = [];
foreach ($requests as $r) {
- if (!empty($r['estimate_id'])) {
+ if (!empty($r['request_id'])) {
+ $existing[(string)$r['request_id']] = true;
+ } elseif (!empty($r['estimate_id'])) {
$existing[(string)$r['estimate_id']] = true;
}
}
@@ -62,7 +64,15 @@ function portalGenerateUniqueEstimateId() {
return $estimateId;
}
-function portalGetEstimateDisplayId(array $request) {
+function portalGenerateUniqueEstimateId() {
+ return portalGenerateUniqueRequestId();
+}
+
+function portalGetRequestDisplayId(array $request) {
+ $requestId = trim((string)($request['request_id'] ?? ''));
+ if ($requestId !== '') {
+ return $requestId;
+ }
$estimateId = trim((string)($request['estimate_id'] ?? ''));
if ($estimateId !== '') {
return $estimateId;
@@ -70,6 +80,10 @@ function portalGetEstimateDisplayId(array $request) {
return 'Legacy Request';
}
+function portalGetEstimateDisplayId(array $request) {
+ return portalGetRequestDisplayId($request);
+}
+
/**
* Create a new client-style user entry in users.json for estimate submissions.
*
@@ -208,7 +222,10 @@ function portalRefreshVerificationTokenByEmail($email, &$userOut = null) {
define('PORTAL_CLIENTS_FILE', PORTAL_DATA_DIR . '/clients.json');
define('PORTAL_REQUESTS_FILE', PORTAL_DATA_DIR . '/requests.json');
define('PORTAL_COMMERCIAL_FILE', PORTAL_DATA_DIR . '/commercial_requests.json');
-define('PORTAL_ESTIMATES_FILE', PORTAL_DATA_DIR . '/estimate_requests.json');
+define('PORTAL_PROJECT_REQUESTS_FILE', PORTAL_DATA_DIR . '/project_requests.json');
+define('PORTAL_ESTIMATES_FILE', PORTAL_DATA_DIR . '/estimate_requests.json');
+define('PORTAL_PROPOSALS_FILE', PORTAL_DATA_DIR . '/proposals.json');
+define('PORTAL_PROJECT_AGREEMENTS_FILE', PORTAL_DATA_DIR . '/project_agreements.json');
// Session keys
define('PORTAL_STAFF_SESSION', 'rls_portal_staff');
@@ -598,15 +615,11 @@ function portalClientLogout() {
// ------------------------------------------------------------------
function portalLoadRequests() {
- $data = portalLoadJson(PORTAL_REQUESTS_FILE);
- return isset($data['requests']) && is_array($data['requests']) ? $data['requests'] : [];
+ return portalLoadProjectRequests();
}
function portalAppendRequest(array $request) {
- $data = portalLoadJson(PORTAL_REQUESTS_FILE);
- $requests = isset($data['requests']) && is_array($data['requests']) ? $data['requests'] : [];
- $requests[] = $request;
- return portalSaveJson(PORTAL_REQUESTS_FILE, ['requests' => $requests]);
+ return portalAppendProjectRequest($request);
}
function portalLoadCommercialRequests() {
@@ -622,17 +635,105 @@ function portalAppendCommercialRequest(array $request) {
}
function portalLoadEstimateRequests() {
- $data = portalLoadJson(PORTAL_ESTIMATES_FILE);
- return isset($data['requests']) && is_array($data['requests']) ? $data['requests'] : [];
+ return portalLoadProjectRequests();
}
function portalAppendEstimateRequest(array $request) {
- $data = portalLoadJson(PORTAL_ESTIMATES_FILE);
- $requests = isset($data['requests']) && is_array($data['requests']) ? $data['requests'] : [];
- $requests[] = $request;
- return portalSaveJson(PORTAL_ESTIMATES_FILE, ['requests' => $requests]);
+ return portalAppendProjectRequest($request);
}
function portalSaveEstimateRequests(array $requests) {
- return portalSaveJson(PORTAL_ESTIMATES_FILE, ['requests' => array_values($requests)]);
+ return portalSaveProjectRequests($requests);
+}
+
+function portalNormalizeProjectRequest(array $request) {
+ if (!isset($request['request_id']) || trim((string)$request['request_id']) === '') {
+ $legacy = trim((string)($request['estimate_id'] ?? ''));
+ if ($legacy !== '') {
+ $request['request_id'] = $legacy;
+ } else {
+ $seed = (string)($request['id'] ?? '') . '|' . (string)($request['created_at'] ?? '');
+ $hash = str_pad((string)((abs(crc32($seed)) % 9000) + 1000), 4, '0', STR_PAD_LEFT);
+ $request['request_id'] = 'RLS-' . date('Ymd', strtotime((string)($request['created_at'] ?? 'now'))) . '-' . $hash;
+ }
+ }
+ if (!isset($request['estimate_id']) || trim((string)$request['estimate_id']) === '') {
+ $request['estimate_id'] = $request['request_id'];
+ }
+ $status = trim((string)($request['status'] ?? 'new'));
+ $statusMap = [
+ 'reviewed' => 'reviewing',
+ 'proposal_needed' => 'proposal_drafted',
+ 'quoted' => 'proposal_drafted',
+ 'approved' => 'accepted',
+ ];
+ $request['status'] = isset($statusMap[$status]) ? $statusMap[$status] : $status;
+ $request['timeline'] = (string)($request['timeline'] ?? ($request['desired_timeline'] ?? ''));
+ $request['budget_comfort'] = (string)($request['budget_comfort'] ?? ($request['budget_range'] ?? ''));
+ $request['project_stage'] = (string)($request['project_stage'] ?? '');
+ $request['project_size'] = (string)($request['project_size'] ?? '');
+ $request['estimated_cost_range'] = (string)($request['estimated_cost_range'] ?? '');
+ $request['estimated_time_range'] = (string)($request['estimated_time_range'] ?? '');
+ $request['staff_summary'] = (string)($request['staff_summary'] ?? '');
+ $request['recommended_next_step'] = (string)($request['recommended_next_step'] ?? '');
+ $request['internal_notes'] = (string)($request['internal_notes'] ?? ($request['notes'] ?? ''));
+ $request['proposal_ids'] = isset($request['proposal_ids']) && is_array($request['proposal_ids']) ? array_values($request['proposal_ids']) : [];
+ $request['agreement_ids'] = isset($request['agreement_ids']) && is_array($request['agreement_ids']) ? array_values($request['agreement_ids']) : [];
+ if (!isset($request['created_at']) || trim((string)$request['created_at']) === '') {
+ $request['created_at'] = date('c');
+ }
+ return $request;
+}
+
+function portalLoadProjectRequests() {
+ $projectData = portalLoadJson(PORTAL_PROJECT_REQUESTS_FILE);
+ $projectRequests = isset($projectData['requests']) && is_array($projectData['requests']) ? $projectData['requests'] : [];
+
+ $legacyData = portalLoadJson(PORTAL_ESTIMATES_FILE);
+ $legacyRequests = isset($legacyData['requests']) && is_array($legacyData['requests']) ? $legacyData['requests'] : [];
+
+ $seen = [];
+ $all = [];
+ foreach (array_merge($projectRequests, $legacyRequests) as $row) {
+ $normalized = portalNormalizeProjectRequest((array)$row);
+ $key = (string)($normalized['id'] ?? '') . '|' . (string)($normalized['request_id'] ?? '');
+ if (isset($seen[$key])) {
+ continue;
+ }
+ $seen[$key] = true;
+ $all[] = $normalized;
+ }
+ return $all;
+}
+
+function portalSaveProjectRequests(array $requests) {
+ $normalized = [];
+ foreach ($requests as $request) {
+ $normalized[] = portalNormalizeProjectRequest((array)$request);
+ }
+ return portalSaveJson(PORTAL_PROJECT_REQUESTS_FILE, ['requests' => array_values($normalized)]);
+}
+
+function portalAppendProjectRequest(array $request) {
+ $requests = portalLoadProjectRequests();
+ $requests[] = portalNormalizeProjectRequest($request);
+ return portalSaveProjectRequests($requests);
+}
+
+function portalLoadProposals() {
+ $data = portalLoadJson(PORTAL_PROPOSALS_FILE);
+ return isset($data['proposals']) && is_array($data['proposals']) ? $data['proposals'] : [];
+}
+
+function portalSaveProposals(array $proposals) {
+ return portalSaveJson(PORTAL_PROPOSALS_FILE, ['proposals' => array_values($proposals)]);
+}
+
+function portalLoadProjectAgreements() {
+ $data = portalLoadJson(PORTAL_PROJECT_AGREEMENTS_FILE);
+ return isset($data['agreements']) && is_array($data['agreements']) ? $data['agreements'] : [];
+}
+
+function portalSaveProjectAgreements(array $agreements) {
+ return portalSaveJson(PORTAL_PROJECT_AGREEMENTS_FILE, ['agreements' => array_values($agreements)]);
}
diff --git a/payments.php b/payments.php
index 0ed8e3a..31165fa 100644
--- a/payments.php
+++ b/payments.php
@@ -10,67 +10,26 @@
Payments | Runlevel Systems
-
+
-
-
-
-
Payments
-
Simple, transparent payment process — you always know what you are paying for before you pay.
-
-
-
-
-
- Runlevel Systems normally reviews your request before asking for payment.
-
-
- For small tasks, payment may be requested before work begins.
- For larger projects, we may use deposits, milestones, or written proposals.
-
-
- Payments are usually handled through PayPal invoice or payment link.
- You will always know what the payment is for before you pay.
-
-
-
Simple Payment Flow
-
- 1 Submit your request or estimate form.2 Review the estimate or proposal we prepare.3 Approve the work and confirm the terms.4 Pay through PayPal invoice or approved payment link.5 Work begins after payment is confirmed.6 Review completed work against the agreed deliverables.
-
-
- Payment allows work to begin. Final acceptance happens after the agreed work is delivered
- and reviewed according to the proposal or terms.
-
-
-
Start With An Estimate
-
-
+
+
Payments
+
Payments are normally requested only after we review your project request and confirm the next step.
+
For small jobs, we may request payment before work begins.
+
For larger projects, we may use deposits, milestones, or written project agreements.
+
Payments are handled through PayPal invoices, PayPal payment links, or another approved method.
+
Start A Project Request
+
diff --git a/proposals.php b/proposals.php
index abcfed4..a14e214 100644
--- a/proposals.php
+++ b/proposals.php
@@ -10,78 +10,24 @@
Proposals | Runlevel Systems
-
+
-
-
-
-
Proposals
-
Clear, written agreements before work begins.
-
-
-
-
-
- For many projects, Runlevel Systems will provide a short proposal before work begins.
- A proposal explains what we understand, what we plan to do, the expected deliverables,
- estimated cost, and next steps.
-
-
- Small tasks may be approved informally. Larger projects, business applications, and
- multi-phase work will typically include a written proposal for clarity on both sides.
-
-
-
What A Proposal Includes
-
-
-
📋 What We Will Do
-
A clear description of the work we plan to complete.
-
-
-
📦 What You Will Receive
-
The specific deliverables included at the end of the project.
-
-
-
💰 Estimated Cost
-
The agreed price based on project scope and requirements.
-
-
-
📅 Timeline
-
Estimated timeframe and any milestones or phases.
-
-
-
💳 Payment Needed To Begin
-
Deposit or initial payment required before work starts.
-
-
-
❓ Questions Or Assumptions
-
Any open items, assumptions, or clarifications noted up front.
-
-
-
-
Start With An Estimate
-
-
+
+
Proposals
+
A proposal is a written plan for the work.
+
It includes what we understand, what we plan to do, estimated cost, estimated time, and next steps.
+
Start A Project Request
+
diff --git a/staff/contract-template.php b/staff/contract-template.php
index a2d1edf..1a91875 100644
--- a/staff/contract-template.php
+++ b/staff/contract-template.php
@@ -1,217 +1,3 @@
-
-
-
-
-
-
-
-
Contract Template | Staff Portal | Runlevel Systems
-
-
-
-
-
-
-
-
-
-
← Back to Dashboard
-
🖨️ Print / Save as PDF
-
📋 Project Agreement Template
-
-
- ⚖️ Legal Notice: This template is provided for internal business planning purposes only.
- It should be reviewed by a qualified attorney before being used in any final public or binding agreement.
-
-
-
-
-
Runlevel Systems
-
Project Agreement
-
Effective Date: [Date]
-
-
-
-
1. Parties
-
This agreement is between Runlevel Systems ("Developer") and
- [Client full name or organization] ("Client").
-
-
-
-
2. Project Description
-
[Describe the project in plain language]
-
-
-
-
3. Scope of Work
-
The Developer will provide the following services:
-
[List specific tasks, features, or deliverables]
-
Work not listed above is considered out of scope and may be quoted separately.
-
-
-
-
4. Deliverables
-
[List specific deliverables: files, code, website, app, etc.]
-
-
-
-
5. Payment Terms
-
Total project cost: $[Amount] USD
-
Payment schedule: [e.g., 50% deposit to begin / 50% on delivery]
-
Payment method: PayPal invoice or approved payment link.
-
Work begins after required deposit or payment is received.
-
-
-
-
6. Deposits and Milestones
-
The following deposit or milestone payments apply:
-
[List milestone payments if applicable, or write "Full payment before work begins" for small jobs]
-
-
-
-
7. Customer Responsibilities
-
The Client agrees to:
-
- Provide accurate project requirements in a timely manner.
- Respond to questions or requests for review within a reasonable time.
- Provide access to any existing systems, accounts, or assets required for the project.
- Review deliverables and communicate feedback during the revision period.
-
-
-
-
-
8. Third-Party Licenses
-
The Client is responsible for obtaining any required licenses, assets, fonts, stock media, or third-party software required for the project.
- Runlevel Systems will not include unlicensed third-party content in deliverables.
-
-
-
-
9. Source Code and Ownership
-
Upon final payment, the Client receives ownership of the custom code written specifically for this project,
- unless otherwise agreed in writing. Standard libraries, frameworks, and third-party components remain under their
- respective licenses.
-
-
-
-
10. Managed Development Option
-
For ongoing support or managed development arrangements, the Developer may retain access to the project
- for maintenance purposes. Terms of managed access are agreed separately.
-
-
-
-
11. Full Source Transfer Option
-
If the Client requests full source transfer and access, this must be agreed upon in writing before work begins.
- Full source transfer may affect pricing.
-
-
-
-
12. Change Requests
-
Changes to the scope of work after the project has started will be evaluated and quoted separately.
- The Client will be informed of any cost or timeline impact before changes are made.
-
-
-
-
13. Revisions
-
The project includes [number] rounds of revisions.
- Additional revision rounds will be billed at the Developer's standard rate.
- Revisions are limited to the agreed scope; new features are treated as change requests.
-
-
-
-
14. Testing and Acceptance
-
The Client will review and test deliverables within [e.g., 7 business days]
- of delivery. If no feedback is received within this period, the deliverable is considered accepted.
- Acceptance does not waive the right to report bugs related to the original scope.
-
-
-
-
15. Refunds and Disputes
-
Refunds, revisions, and disputes are handled according to the
- Runlevel Systems Terms of Service
- and the terms of this agreement. Deposit payments are non-refundable once work has begun,
- unless the Developer fails to deliver the agreed scope.
-
-
-
-
16. Confidentiality
-
Both parties agree to keep project-specific information, credentials, and business details confidential
- and not share them with third parties without written consent.
-
-
-
-
17. Limitation of Liability
-
Runlevel Systems is not liable for damages exceeding the total amount paid under this agreement.
- The Developer is not responsible for issues caused by third-party services, hosting providers,
- or changes made by the Client after delivery.
-
-
-
-
18. Termination
-
Either party may terminate this agreement with written notice. If the Client terminates after work has begun,
- payment for work completed to that point is due. If the Developer terminates for reasons other than non-payment,
- a pro-rated refund of unused deposit funds will be issued.
-
-
-
-
19. Governing Law
-
This agreement is governed by the laws of [State / Province / Country — to be determined] .
- Any disputes will be resolved through good-faith negotiation before formal proceedings.
-
-
-
-
20. Signatures
-
- By signing below, both parties agree to the terms of this project agreement.
-
-
-
-
Client signature:
-
-
Printed name & date
-
-
-
Runlevel Systems representative:
-
-
Printed name & date
-
-
-
-
-
-
-
-
-
-
-
-
+header('Location: /staff/create-agreement.php', true, 302);
+exit;
diff --git a/staff/create-agreement.php b/staff/create-agreement.php
new file mode 100644
index 0000000..e873bde
--- /dev/null
+++ b/staff/create-agreement.php
@@ -0,0 +1,267 @@
+ $agreement['agreement_id'] ?? '',
+ 'proposal_id' => $agreement['proposal_id'] ?? ($proposal['proposal_id'] ?? ''),
+ 'request_id' => $agreement['request_id'] ?? $requestIdQuery,
+ 'client_name' => $agreement['client_name'] ?? ($proposal['client_name'] ?? ($request['name'] ?? '')),
+ 'client_email' => $agreement['client_email'] ?? ($proposal['client_email'] ?? ($request['email'] ?? '')),
+ 'client_username' => $agreement['client_username'] ?? ($proposal['client_username'] ?? ($request['client_username'] ?? '')),
+ 'project_title' => $agreement['project_title'] ?? ($proposal['project_title'] ?? ($request['project_type'] ?? '')),
+ 'effective_date' => $agreement['effective_date'] ?? date('Y-m-d'),
+ 'scope_of_work' => $agreement['scope_of_work'] ?? ($proposal['proposed_work'] ?? ''),
+ 'deliverables' => $agreement['deliverables'] ?? ($proposal['deliverables'] ?? ''),
+ 'timeline' => $agreement['timeline'] ?? ($proposal['estimated_time'] ?? ($request['timeline'] ?? '')),
+ 'payment_terms' => $agreement['payment_terms'] ?? ($proposal['payment_required_to_begin'] ?? ''),
+ 'revision_terms' => $agreement['revision_terms'] ?? ($proposal['revision_terms'] ?? ''),
+ 'change_request_policy' => $agreement['change_request_policy'] ?? 'Changes outside scope require approval and may affect timeline and cost.',
+ 'customer_responsibilities' => $agreement['customer_responsibilities'] ?? ($proposal['customer_responsibilities'] ?? ''),
+ 'third_party_licenses' => $agreement['third_party_licenses'] ?? 'Client supplies or approves all required third-party licenses and assets.',
+ 'source_code_ownership_terms' => $agreement['source_code_ownership_terms'] ?? 'Ownership terms follow approved proposal and Runlevel Systems Terms of Service.',
+ 'testing_and_acceptance' => $agreement['testing_and_acceptance'] ?? 'Client reviews deliverables within agreed review window and confirms acceptance in writing.',
+ 'termination' => $agreement['termination'] ?? 'Either party may terminate with written notice; completed work remains billable.',
+ 'legal_notice' => $agreement['legal_notice'] ?? 'This agreement should be reviewed by legal counsel before final signature when required.',
+ 'signature_placeholder' => $agreement['signature_placeholder'] ?? 'Client Signature: ____________________ Date: __________',
+ 'status' => $agreement['status'] ?? 'draft',
+];
+
+$form = $defaults;
+if ($_SERVER['REQUEST_METHOD'] === 'POST') {
+ foreach ($form as $key => $value) {
+ $form[$key] = trim((string)($_POST[$key] ?? ''));
+ }
+
+ if ($form['agreement_id'] === '') {
+ $form['agreement_id'] = generateAgreementId($agreements);
+ }
+
+ if ($form['request_id'] === '' || $form['client_name'] === '' || $form['client_email'] === '') {
+ $error = 'Request ID, client name, and client email are required.';
+ } else {
+ $action = trim((string)($_POST['action'] ?? 'save_draft'));
+ if ($action === 'send_email') {
+ $form['status'] = 'sent';
+ } elseif ($form['status'] === '') {
+ $form['status'] = 'draft';
+ }
+
+ $record = $form;
+ $record['updated_at'] = date('c');
+ if (empty($record['created_at'])) {
+ $record['created_at'] = date('c');
+ }
+
+ $found = false;
+ foreach ($agreements as &$item) {
+ if ((string)($item['agreement_id'] ?? '') === $record['agreement_id']) {
+ $record['created_at'] = (string)($item['created_at'] ?? $record['created_at']);
+ $item = $record;
+ $found = true;
+ break;
+ }
+ }
+ unset($item);
+ if (!$found) {
+ $agreements[] = $record;
+ }
+ portalSaveProjectAgreements($agreements);
+
+ foreach ($requests as &$req) {
+ if (portalGetRequestDisplayId((array)$req) !== $record['request_id']) {
+ continue;
+ }
+ $ids = isset($req['agreement_ids']) && is_array($req['agreement_ids']) ? $req['agreement_ids'] : [];
+ if (!in_array($record['agreement_id'], $ids, true)) {
+ $ids[] = $record['agreement_id'];
+ }
+ $req['agreement_ids'] = array_values($ids);
+ if ($action === 'send_email') {
+ $req['status'] = 'accepted';
+ }
+ break;
+ }
+ unset($req);
+ portalSaveProjectRequests($requests);
+
+ if ($action === 'send_email') {
+ $host = $_SERVER['HTTP_HOST'] ?? 'runlevel.systems';
+ $clientLink = 'https://' . $host . '/client/contracts.php?agreement_id=' . urlencode($record['agreement_id']);
+ send_project_agreement_email($record['client_email'], $record['client_name'], $record['request_id'], $clientLink);
+ $notice = 'Project agreement saved and sent by email.';
+ } else {
+ $notice = 'Project agreement draft saved.';
+ }
+
+ $agreement = $record;
+ $form = $record;
+ }
+}
+
+$current_page = 'staff-portal';
+$header_class = 'inner-header';
+?>
+
+
+
+
+
+
+
+
Create Project Agreement | Staff | Runlevel Systems
+
+
+
+
+
+
+
+
+
← Back To Request
+
+
+
+
Project Agreement
+ Print / Save PDF
+
+
Runlevel Systems · Request ID:
+
+
+
+
+
+
+
+
+
+
+
+
diff --git a/staff/create-proposal.php b/staff/create-proposal.php
new file mode 100644
index 0000000..1dfd72c
--- /dev/null
+++ b/staff/create-proposal.php
@@ -0,0 +1,241 @@
+ 'Draft', 'sent' => 'Sent', 'accepted' => 'Accepted', 'rejected' => 'Rejected', 'expired' => 'Expired'];
+$requests = portalLoadProjectRequests();
+$proposals = portalLoadProposals();
+
+$requestIdQuery = trim((string)($_GET['request_id'] ?? ''));
+$proposalIdQuery = trim((string)($_GET['proposal_id'] ?? ''));
+$request = null;
+$proposal = null;
+$requestRecordId = '';
+
+if ($proposalIdQuery !== '') {
+ foreach ($proposals as $row) {
+ if ((string)($row['proposal_id'] ?? '') === $proposalIdQuery) {
+ $proposal = $row;
+ $requestIdQuery = (string)($row['request_id'] ?? $requestIdQuery);
+ break;
+ }
+ }
+}
+
+if ($requestIdQuery !== '') {
+ foreach ($requests as $row) {
+ if (portalGetRequestDisplayId((array)$row) === $requestIdQuery) {
+ $request = portalNormalizeProjectRequest((array)$row);
+ $requestRecordId = (string)($row['id'] ?? '');
+ break;
+ }
+ }
+}
+
+$notice = '';
+$error = '';
+
+$defaults = [
+ 'proposal_id' => $proposal['proposal_id'] ?? '',
+ 'request_id' => $requestIdQuery,
+ 'client_name' => $proposal['client_name'] ?? ($request['name'] ?? ''),
+ 'client_email' => $proposal['client_email'] ?? ($request['email'] ?? ''),
+ 'client_username' => $proposal['client_username'] ?? ($request['client_username'] ?? ''),
+ 'project_title' => $proposal['project_title'] ?? ($request['project_type'] ?? ''),
+ 'request_summary' => $proposal['request_summary'] ?? ($request['description'] ?? ''),
+ 'proposed_work' => $proposal['proposed_work'] ?? '',
+ 'deliverables' => $proposal['deliverables'] ?? '',
+ 'estimated_cost' => $proposal['estimated_cost'] ?? ($request['estimated_cost_range'] ?? ''),
+ 'estimated_time' => $proposal['estimated_time'] ?? ($request['estimated_time_range'] ?? ''),
+ 'payment_required_to_begin' => $proposal['payment_required_to_begin'] ?? '',
+ 'revision_terms' => $proposal['revision_terms'] ?? '',
+ 'assumptions' => $proposal['assumptions'] ?? '',
+ 'customer_responsibilities' => $proposal['customer_responsibilities'] ?? '',
+ 'next_steps' => $proposal['next_steps'] ?? ($request['recommended_next_step'] ?? ''),
+ 'status' => $proposal['status'] ?? 'draft',
+ 'repo_link' => $proposal['repo_link'] ?? ($request['repo_link'] ?? ''),
+ 'timeline' => $proposal['timeline'] ?? ($request['timeline'] ?? ''),
+ 'budget_comfort' => $proposal['budget_comfort'] ?? ($request['budget_comfort'] ?? ''),
+ 'staff_summary' => $proposal['staff_summary'] ?? ($request['staff_summary'] ?? ''),
+];
+
+$form = $defaults;
+if ($_SERVER['REQUEST_METHOD'] === 'POST') {
+ foreach ($form as $key => $value) {
+ $form[$key] = trim((string)($_POST[$key] ?? ''));
+ }
+ if ($form['proposal_id'] === '') {
+ $form['proposal_id'] = generateProposalId($proposals);
+ }
+
+ if ($form['request_id'] === '' || $form['client_name'] === '' || $form['client_email'] === '') {
+ $error = 'Request ID, client name, and client email are required.';
+ } else {
+ $action = trim((string)($_POST['action'] ?? 'save_draft'));
+ $form['status'] = ($action === 'send_email') ? 'sent' : ($proposalStatuses[$form['status']] ?? false ? $form['status'] : 'draft');
+
+ $record = $form;
+ $record['updated_at'] = date('c');
+ if (empty($record['created_at'])) {
+ $record['created_at'] = date('c');
+ }
+
+ $found = false;
+ foreach ($proposals as &$item) {
+ if ((string)($item['proposal_id'] ?? '') === $record['proposal_id']) {
+ $record['created_at'] = (string)($item['created_at'] ?? $record['created_at']);
+ $item = $record;
+ $found = true;
+ break;
+ }
+ }
+ unset($item);
+ if (!$found) {
+ $proposals[] = $record;
+ }
+ portalSaveProposals($proposals);
+
+ foreach ($requests as &$req) {
+ if (portalGetRequestDisplayId((array)$req) !== $record['request_id']) {
+ continue;
+ }
+ $ids = isset($req['proposal_ids']) && is_array($req['proposal_ids']) ? $req['proposal_ids'] : [];
+ if (!in_array($record['proposal_id'], $ids, true)) {
+ $ids[] = $record['proposal_id'];
+ }
+ $req['proposal_ids'] = array_values($ids);
+ if ($action === 'send_email') {
+ $req['status'] = 'proposal_sent';
+ } elseif (($req['status'] ?? '') === 'new' || ($req['status'] ?? '') === 'reviewing') {
+ $req['status'] = 'proposal_drafted';
+ }
+ break;
+ }
+ unset($req);
+ portalSaveProjectRequests($requests);
+
+ $host = $_SERVER['HTTP_HOST'] ?? 'runlevel.systems';
+ $clientLink = 'https://' . $host . '/client/proposals.php?proposal_id=' . urlencode($record['proposal_id']);
+ if ($action === 'send_email') {
+ send_project_proposal_email($record['client_email'], $record['client_name'], $record['request_id'], $clientLink);
+ $notice = 'Proposal saved and sent by email.';
+ } else {
+ $notice = 'Proposal draft saved.';
+ }
+
+ $proposal = $record;
+ $form = $record;
+ }
+}
+
+$current_page = 'staff-portal';
+$header_class = 'inner-header';
+?>
+
+
+
+
+
+
+
+
Create Proposal | Staff | Runlevel Systems
+
+
+
+
+
+
+
+
+
← Back To Request
+
+
+
+
Project Proposal
+ Print / Save PDF
+
+
Runlevel Systems · Request ID:
+
+
+
+
+
+
+
+
+
+
+
+
diff --git a/staff/estimate-requests.php b/staff/estimate-requests.php
index cdac5f7..7c125d9 100644
--- a/staff/estimate-requests.php
+++ b/staff/estimate-requests.php
@@ -2,46 +2,74 @@
session_start();
define('WDS_SYSTEM', true);
require_once __DIR__ . '/../includes/portal-helpers.php';
+require_once __DIR__ . '/../includes/email.php';
portalRequireStaff();
-$requests = portalLoadEstimateRequests();
+$statuses = [
+ 'new' => 'New',
+ 'reviewing' => 'Reviewing',
+ 'contacted' => 'Contacted',
+ 'needs_info' => 'Needs Info',
+ 'proposal_drafted' => 'Proposal Drafted',
+ 'proposal_sent' => 'Proposal Sent',
+ 'accepted' => 'Accepted',
+ 'declined' => 'Declined',
+ 'closed' => 'Closed',
+];
+
+$requests = portalLoadProjectRequests();
+$notice = '';
if ($_SERVER['REQUEST_METHOD'] === 'POST') {
- $id = trim($_POST['request_id'] ?? '');
- $action = trim($_POST['action'] ?? '');
-
- if ($id !== '') {
- foreach ($requests as &$r) {
- if (($r['id'] ?? '') !== $id) {
- continue;
- }
- if ($action === 'set_status') {
- $newStatus = trim($_POST['new_status'] ?? '');
- $allowed = ['new', 'reviewed', 'contacted', 'proposal_needed', 'proposal_sent', 'closed'];
- if (in_array($newStatus, $allowed, true)) {
- $r['status'] = $newStatus;
- }
- } elseif ($action === 'save_notes') {
- $r['notes'] = trim($_POST['notes'] ?? '');
- }
- break;
+ $recordId = trim((string)($_POST['record_id'] ?? ''));
+ $action = trim((string)($_POST['action'] ?? 'save_updates'));
+ foreach ($requests as &$req) {
+ if ((string)($req['id'] ?? '') !== $recordId) {
+ continue;
+ }
+
+ if ($action === 'email_customer') {
+ $name = (string)($req['name'] ?? 'there');
+ $email = (string)($req['email'] ?? '');
+ $requestId = portalGetRequestDisplayId($req);
+ $subject = 'Runlevel Systems Project Request - ' . $requestId;
+ $body = "Hello {$name},\n\n"
+ . "We reviewed your project request and have an update.\n\n"
+ . "Request ID:\n{$requestId}\n\n"
+ . "Current status:\n" . ($statuses[$req['status']] ?? ucfirst((string)$req['status'])) . "\n\n"
+ . "If you have any updates, reply to this email and include your Request ID.\n\n"
+ . "Runlevel Systems\n"
+ . "DESIGN • DEBUG • DEPLOY\n";
+ send_email($email, $subject, $body);
+ $notice = 'Customer email sent.';
+ } else {
+ $newStatus = trim((string)($_POST['status'] ?? 'new'));
+ $req['status'] = isset($statuses[$newStatus]) ? $newStatus : 'new';
+ $req['estimated_cost_range'] = trim((string)($_POST['estimated_cost_range'] ?? ''));
+ $req['estimated_time_range'] = trim((string)($_POST['estimated_time_range'] ?? ''));
+ $req['staff_summary'] = trim((string)($_POST['staff_summary'] ?? ''));
+ $req['recommended_next_step'] = trim((string)($_POST['recommended_next_step'] ?? ''));
+ $req['internal_notes'] = trim((string)($_POST['internal_notes'] ?? ''));
+ $notice = 'Request updates saved.';
}
- unset($r);
- portalSaveEstimateRequests($requests);
- header('Location: /staff/estimate-requests.php' . ($action === 'save_notes' ? '?view=' . urlencode($id) : ''));
- exit;
+
+ $req['updated_at'] = date('c');
+ break;
}
+ unset($req);
+ portalSaveProjectRequests($requests);
}
-$viewId = trim($_GET['view'] ?? '');
+$proposals = portalLoadProposals();
+$agreements = portalLoadProjectAgreements();
+
+$viewId = trim((string)($_GET['view'] ?? ($_POST['record_id'] ?? '')));
$viewRequest = null;
-if ($viewId !== '') {
- foreach ($requests as $r) {
- if (($r['id'] ?? '') === $viewId) {
- $viewRequest = $r;
- break;
- }
+foreach ($requests as $request) {
+ if ((string)($request['id'] ?? '') === $viewId) {
+ $viewRequest = portalNormalizeProjectRequest((array)$request);
+ break;
}
}
@@ -49,15 +77,6 @@
return strcmp((string)($b['created_at'] ?? ''), (string)($a['created_at'] ?? ''));
});
-$statusLabels = [
- 'new' => ['label' => 'New', 'color' => '#ffc600'],
- 'reviewed' => ['label' => 'Reviewed', 'color' => '#0a84ff'],
- 'contacted' => ['label' => 'Contacted', 'color' => '#36f3ff'],
- 'proposal_needed' => ['label' => 'Proposal Needed', 'color' => '#a78bfa'],
- 'proposal_sent' => ['label' => 'Proposal Sent', 'color' => '#22c55e'],
- 'closed' => ['label' => 'Closed', 'color' => '#5a7a9e'],
-];
-
$current_page = 'staff-portal';
$header_class = 'inner-header';
?>
@@ -68,24 +87,36 @@
-
Estimate Requests | Staff | Runlevel Systems
+
Project Requests | Staff | Runlevel Systems
@@ -96,66 +127,106 @@
← Dashboard
+
+
- ucfirst((string)$st), 'color' => '#7a9ac0']; ?>
+
-
-
Estimate Request Detail
-
+
+
Project Request Detail
+
-
-
-
-
-
+
+
+
+
-
+
-
-
-
-
Repository / Project Link
+
+
+
+
+
+
+
+
Repository / project link
-
-
Description
-
+
-
+
+
+
+
+
Linked Proposals
+
+
No linked proposals yet.
+
+
+
+
+
+
+
+
+
Linked Project Agreements
+
+
No linked project agreements yet.
+
+
+
+
+
+
-
Estimate Requests
+
Project Requests
- Estimate ID
- Name
- Username
+ Request ID
+ Client
Email
- Phone
- Discord username
- Preferred Contact
Project Type
Status
Submitted Date
@@ -164,22 +235,18 @@
- No estimate requests yet. No project requests yet.
- View View
diff --git a/staff/proposal-template.php b/staff/proposal-template.php
index 558dc2b..4bc44fc 100644
--- a/staff/proposal-template.php
+++ b/staff/proposal-template.php
@@ -1,170 +1,3 @@
-
-
-
- Proposal Template | Staff Portal | Runlevel Systems
-
-
-
← Back to Dashboard
-
🖨️ Print / Save as PDF
-
✍️ Proposal Template
-
Use this template as a starting point. Fill in each field with the project-specific information.
-
-
-
-
Runlevel Systems
-
Project Proposal
-
Date: ___________________________
-
-
-
-
Project Name
-
[Enter project name]
-
-
-
-
Client Name
-
[Client full name or organization]
-
-
-
Client Email / Contact
-
[Email or preferred contact]
-
-
-
-
-
Request Summary
-
-
What the client asked for
-
[Summarize the client's original request in plain language]
-
-
-
-
-
Proposed Work
-
-
What Runlevel Systems will do
-
[Describe exactly what will be built, fixed, or delivered]
-
-
-
Deliverables
-
[List specific deliverables, e.g., working script, website pages, Unity scene, etc.]
-
-
-
-
-
Pricing & Payment
-
-
-
Estimated Total Cost
-
$[Amount] USD
-
-
-
Deposit Required to Begin
-
$[Amount] USD (or N/A for small jobs)
-
-
-
Payment Method
-
PayPal (invoice or payment link)
-
-
-
-
Payment Terms
-
[e.g., Full payment before work begins / 50% deposit + 50% on delivery / milestone payments]
-
-
-
-
-
Timeline & Revisions
-
-
-
Estimated Completion Time
-
[e.g., 2–5 business days / 1–2 weeks]
-
-
-
Revision Terms
-
[e.g., Up to 2 revision rounds included. Additional changes quoted separately.]
-
-
-
-
-
-
Assumptions & Limitations
-
-
[List any assumptions, known limitations, out-of-scope items, or dependencies]
-
-
-
-
-
Approval
-
- By approving this proposal (in writing, by email, or by making the deposit payment), the client agrees to the terms described above
- and the Runlevel Systems Terms of Service .
-
-
-
-
Client signature / written approval:
-
-
Name & date
-
-
-
Runlevel Systems representative:
-
-
Name & date
-
-
-
-
-
-
-
- Staff note: This is a working template for internal use. Customise each proposal for the specific project before sending to the client.
- Future versions will include editable fields and PDF generation.
-
-
-
-
-
-
-
-
-
+header('Location: /staff/create-proposal.php', true, 302);
+exit;
diff --git a/staff/requests.php b/staff/requests.php
index c81dd6b..0c92003 100644
--- a/staff/requests.php
+++ b/staff/requests.php
@@ -1,92 +1,3 @@
-
-
-
- Client Requests | Staff Portal | Runlevel Systems
-
-
-
← Back to Dashboard
-
📥 Client Requests
-
-
-
-
📭
-
No client requests yet.
-
-
-
-
-
-
-
-
-
-
-
- Submitted
- · Client:
-
-
Type:
-
Budget:
-
Timeline:
-
Contact:
-
-
-
-
Description:
-
-
-
-
-
-
-
-
-
-
+header('Location: /staff/estimate-requests.php', true, 302);
+exit;