From 6e2d0b3e754d74033217acd7e4be0caf38b5cfc9 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 14:48:56 -0400 Subject: [PATCH 1/9] Add guidelines for 1-on-1 meetings with lab members Outlined the purpose and structure of 1-on-1 meetings, including suggested practices and topics for discussion. --- docs/Policies/meetings.md | 34 ++++++++++++++++++++++++++++++++++ 1 file changed, 34 insertions(+) create mode 100644 docs/Policies/meetings.md diff --git a/docs/Policies/meetings.md b/docs/Policies/meetings.md new file mode 100644 index 0000000..8c34b3f --- /dev/null +++ b/docs/Policies/meetings.md @@ -0,0 +1,34 @@ +All lab members should have a regularly scheduled 1-on-1 meeting with me. +This can be weekly or bi-weekly, and will often be used to discuss results and next steps in your project. + +One strategy that worked well for me during my PhD and postdoc was to come to 1-on-1 meetings with slides. +These would include: + - agenda outline - what do you want to talk about this week + - quick recap of the current goals, approach, and TL;DR previous meeting + - figures showing the results from the week + - ideas for what you think your next steps should be + +While I generally encourage you to figure out what works best for you, and won’t make this a requirement, +I am putting it here as a suggested practice that benefits both of us. +It helps me more effectively advise you and where you’re at in your project, and it helps you to make these slides - +it makes you go the extra step to generate semi-presentable figures of your results, +it prompts you to think of where you’re at and where you should go next, +and you'll have many slides to start from when you have to present your work (e.g. in lab meeting). +Over time, you become quite good at quickly putting together and presenting effective slide presentations. + +Of course, we’re not always able to make significant progress each week and have new results for each meeting - +sometimes we’ve been productive, but just thinking. Sometimes life has happened and we haven’t made any progress on our projects. +That’s ok, and I’m always happy to chat about anything, either why you think things aren’t working, or just generally how things are going. +Regardless, it’s good to have the meeting on the calendar and we can always skip a week or have a quick check in if there’s not much to discuss. +However, I would encourage you to not get in the habit of pushing back meetings, as a common failure mode of a PhD is a spiral +in which you avoid meeting with your advisor because you don’t have results, putting pressure on yourself to have more results for the next meeting, +which you then avoid because you don’t have “good enough” results, … you see where this goes. + +This meeting can also be used to discuss career plans, etc. +From my point of view, your scheduled 1-on-1 meeting is time set aside in my calendar for you, your research, and your career, +and is there for you to use however you think would be most helpful. + +Please note that 1-on-1 meetings are not the only time I have for you. +I am always happy to discuss results: positive or negative, challenges you’re facing, +or anything else you want to talk about related to your project, career, or science in general. +You can always message me on slack, and if my door is open, please come in! From c49fe4cff788f34ae3864aca28b3a187e2546166 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 14:50:00 -0400 Subject: [PATCH 2/9] Update meetings.md with 1-on-1 and Journal Club details Added guidelines for 1-on-1 meetings and introduced the Journal Club format. --- docs/Policies/meetings.md | 7 +++++++ 1 file changed, 7 insertions(+) diff --git a/docs/Policies/meetings.md b/docs/Policies/meetings.md index 8c34b3f..14a424c 100644 --- a/docs/Policies/meetings.md +++ b/docs/Policies/meetings.md @@ -1,3 +1,5 @@ +### 1-on-1 Meetings + All lab members should have a regularly scheduled 1-on-1 meeting with me. This can be weekly or bi-weekly, and will often be used to discuss results and next steps in your project. @@ -32,3 +34,8 @@ Please note that 1-on-1 meetings are not the only time I have for you. I am always happy to discuss results: positive or negative, challenges you’re facing, or anything else you want to talk about related to your project, career, or science in general. You can always message me on slack, and if my door is open, please come in! + + +### Journal Club + +format: everyone read the paper, and we're each assigned a figure or two to walk us through. this way we avoid the trap of one person reading/presenting the paper and no one else. The idea is that we all read the paper, and you come ready to walk us through your figure (no slides needed), answer questions people have about the figure, and ask questions of the group re: things that you didn’t understand. If there are supplemental figures/methods associated with your figure you should be familiar with those too. From 0641af46a46087be5352045bbd1b75e78a0be9ee Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 14:50:30 -0400 Subject: [PATCH 3/9] Clarify booking rooms location in documentation Updated the booking documentation to specify the location. --- docs/{meetings.md => booking.md} | 10 +--------- 1 file changed, 1 insertion(+), 9 deletions(-) rename docs/{meetings.md => booking.md} (50%) diff --git a/docs/meetings.md b/docs/booking.md similarity index 50% rename from docs/meetings.md rename to docs/booking.md index 8f24394..ade0362 100644 --- a/docs/meetings.md +++ b/docs/booking.md @@ -1,12 +1,4 @@ -TBD - -TODO (Dan): Specify schedule for periodic meetings (e.g. once a week 1-on-1, once every 3 months steering meeting....) - -### Journal Club - -format: everyone read the paper, and we're each assigned a figure or two to walk us through. this way we avoid the trap of one person reading/presenting the paper and no one else. The idea is that we all read the paper, and you come ready to walk us through your figure (no slides needed), answer questions people have about the figure, and ask questions of the group re: things that you didn’t understand. If there are supplemental figures/methods associated with your figure you should be familiar with those too. - -### Booking Rooms +### Booking Rooms at 100 College St It's possible to book the conference rooms on our floor for meetings. This is done through [Robin](https://dashboard.robinpowered.com/yale-university/schedule/user). All you need to do is sign in with your Yale Account. There are two ways to book rooms. From b17967c185dc727e2637e572716c60b55f5a1860 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 14:51:57 -0400 Subject: [PATCH 4/9] Add booking instructions for conference rooms Added instructions for booking conference rooms at 100 College St using Robin. --- docs/Resources/booking.md | 12 ++++++++++++ 1 file changed, 12 insertions(+) create mode 100644 docs/Resources/booking.md diff --git a/docs/Resources/booking.md b/docs/Resources/booking.md new file mode 100644 index 0000000..5dc37b9 --- /dev/null +++ b/docs/Resources/booking.md @@ -0,0 +1,12 @@ +### Booking Rooms at 100 College St + +It's possible to book the conference rooms on our floor for meetings. This is done through [Robin](https://dashboard.robinpowered.com/yale-university/schedule/user). All you need to do is sign in with your Yale Account. There are two ways to book rooms. + +1. On the Schedule tab: + 1. You can see upcoming public meetings and your meetings on the `My Meetings` tab. + 2. Book rooms by looking at the schedule format (like a Gantt chart), and hovering over the room and time you want. +2. On the Office tab: + 1. You can see a layout of the floor, as well as what rooms are available. + 2. Book rooms by clicking on a room and viewing available times. +3. Input required details and submit. + From 7255d3b565ffd30ffc01cc1b6d793eb2027bb3c4 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 14:52:28 -0400 Subject: [PATCH 5/9] Delete docs/booking.md --- docs/booking.md | 13 ------------- 1 file changed, 13 deletions(-) delete mode 100644 docs/booking.md diff --git a/docs/booking.md b/docs/booking.md deleted file mode 100644 index ade0362..0000000 --- a/docs/booking.md +++ /dev/null @@ -1,13 +0,0 @@ -### Booking Rooms at 100 College St - -It's possible to book the conference rooms on our floor for meetings. This is done through [Robin](https://dashboard.robinpowered.com/yale-university/schedule/user). All you need to do is sign in with your Yale Account. There are two ways to book rooms. - -1. On the Schedule tab: - 1. You can see upcoming public meetings and your meetings on the `My Meetings` tab. - 2. Book rooms by looking at the schedule format (like a Gantt chart), and hovering over the room and time you want. -2. On the Office tab: - 1. You can see a layout of the floor, as well as what rooms are available. - 2. Book rooms by clicking on a room and viewing available times. -3. Input required details and submit. - - From ad5de56522b174ab1e0187f54daefb8e2b626a54 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 15:04:04 -0400 Subject: [PATCH 6/9] Update docs/Policies/meetings.md Co-authored-by: Copilot <175728472+Copilot@users.noreply.github.com> --- docs/Policies/meetings.md | 8 +++++++- 1 file changed, 7 insertions(+), 1 deletion(-) diff --git a/docs/Policies/meetings.md b/docs/Policies/meetings.md index 14a424c..f3d1583 100644 --- a/docs/Policies/meetings.md +++ b/docs/Policies/meetings.md @@ -38,4 +38,10 @@ You can always message me on slack, and if my door is open, please come in! ### Journal Club -format: everyone read the paper, and we're each assigned a figure or two to walk us through. this way we avoid the trap of one person reading/presenting the paper and no one else. The idea is that we all read the paper, and you come ready to walk us through your figure (no slides needed), answer questions people have about the figure, and ask questions of the group re: things that you didn’t understand. If there are supplemental figures/methods associated with your figure you should be familiar with those too. +**Format:** + +- Everyone reads the paper in advance. +- Each person is assigned a figure or two to walk the group through. +- This approach avoids the trap of one person reading and presenting the paper while others do not engage. +- You should come prepared to explain your assigned figure (no slides needed), answer questions about it, and ask the group about anything you did not understand. +- If there are supplemental figures or methods associated with your figure, you should be familiar with those as well. From d2051a9366dc2e832749553a42e7821b813ba74a Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 15:09:08 -0400 Subject: [PATCH 7/9] Revise Journal Club format and participation guidelines Updated the format and guidelines for the Journal Club meetings, including new procedures for paper selection and member participation. --- docs/Policies/meetings.md | 11 +++++------ 1 file changed, 5 insertions(+), 6 deletions(-) diff --git a/docs/Policies/meetings.md b/docs/Policies/meetings.md index f3d1583..a95a4fe 100644 --- a/docs/Policies/meetings.md +++ b/docs/Policies/meetings.md @@ -38,10 +38,9 @@ You can always message me on slack, and if my door is open, please come in! ### Journal Club -**Format:** +Journal clubs and lab buisness meetings are every Thursday, at 10AM. -- Everyone reads the paper in advance. -- Each person is assigned a figure or two to walk the group through. -- This approach avoids the trap of one person reading and presenting the paper while others do not engage. -- You should come prepared to explain your assigned figure (no slides needed), answer questions about it, and ask the group about anything you did not understand. -- If there are supplemental figures or methods associated with your figure, you should be familiar with those as well. +**Format:** +- We follow a rotation picking a paper to read. Paper should be sent to the group 1 week before the journal club (i.e. EOD the previous Thursday). There will usually be many interesting papers to pick from in the #papers channel on slack. +- Each lab member is assigned a figure or two to walk the group through. (This approach makes sure we all read the paper, and avoids the trap of one person reading and presenting while others do not engage.) +- You should come prepared to explain your assigned figure (no slides needed), answer questions about it, and ask the group about anything you did not understand. If there are supplemental figures or methods associated with your figure, you should be familiar with those as well. It's OK to not understand everything fully - the point of journal club is to talk through and learn together. From 05e107f8a11c79f24e3329c3c2635d827cd93750 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 15:11:18 -0400 Subject: [PATCH 8/9] Revise meeting progress discussion in meetings.md Clarified language regarding meeting expectations and progress. --- docs/Policies/meetings.md | 4 ++-- 1 file changed, 2 insertions(+), 2 deletions(-) diff --git a/docs/Policies/meetings.md b/docs/Policies/meetings.md index a95a4fe..9e248e8 100644 --- a/docs/Policies/meetings.md +++ b/docs/Policies/meetings.md @@ -18,8 +18,8 @@ it prompts you to think of where you’re at and where you should go next, and you'll have many slides to start from when you have to present your work (e.g. in lab meeting). Over time, you become quite good at quickly putting together and presenting effective slide presentations. -Of course, we’re not always able to make significant progress each week and have new results for each meeting - -sometimes we’ve been productive, but just thinking. Sometimes life has happened and we haven’t made any progress on our projects. +Of course, we’re not always able to have new results for each meeting - +sometimes we’ve been productive, but just thinking; sometimes life has happened and we haven’t made any progress on our projects. That’s ok, and I’m always happy to chat about anything, either why you think things aren’t working, or just generally how things are going. Regardless, it’s good to have the meeting on the calendar and we can always skip a week or have a quick check in if there’s not much to discuss. However, I would encourage you to not get in the habit of pushing back meetings, as a common failure mode of a PhD is a spiral From 48e0570c2fd661be56a0d9432391fc22603800d7 Mon Sep 17 00:00:00 2001 From: Dan Levenstein Date: Fri, 24 Oct 2025 15:12:06 -0400 Subject: [PATCH 9/9] Enhance meeting guidance with additional discussion topics Clarify the discussion points for meetings. --- docs/Policies/meetings.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/docs/Policies/meetings.md b/docs/Policies/meetings.md index 9e248e8..a7f74fd 100644 --- a/docs/Policies/meetings.md +++ b/docs/Policies/meetings.md @@ -20,7 +20,7 @@ Over time, you become quite good at quickly putting together and presenting effe Of course, we’re not always able to have new results for each meeting - sometimes we’ve been productive, but just thinking; sometimes life has happened and we haven’t made any progress on our projects. -That’s ok, and I’m always happy to chat about anything, either why you think things aren’t working, or just generally how things are going. +That’s ok, and I’m always happy to chat about anything, either why you think things aren’t working, some ideas you've been thinking about, or just generally how things are going. Regardless, it’s good to have the meeting on the calendar and we can always skip a week or have a quick check in if there’s not much to discuss. However, I would encourage you to not get in the habit of pushing back meetings, as a common failure mode of a PhD is a spiral in which you avoid meeting with your advisor because you don’t have results, putting pressure on yourself to have more results for the next meeting,